General
1. All participants must adhere to the Sonoma County Community College District (SRJC) Policies & Procedures.
2. No alcoholic beverages are permitted at LumaFest.
3. No dogs EXCEPT service dogs are permitted on Campus.
4. SRJC is not responsible for any personal injuries, property damage, or loss during the event.
5. Failure to comply with any LumaFest or SRJC Policies & Procedures may result in you or your group being asked to leave the event.
Participant
1. All booths must display signs indicating the name of the sponsoring department, club, or organization.
2. All booth locations will be assigned by the Planning Committee.
3. All canopies, tarps, ropes, and stakes must be flagged for safety purposes. All participants will be reviewed for safety considerations. Any unsafe conditions must be corrected or removed.
4. Set-up will take place between 9:00 am and 11:00 am.
5. Take down will take place between 3:00 pm and 3:30 pm. All participants must operate until 3:00 pm.
6. LumaFest and SRJC are not responsible for booth set up or take down (except where tables and chairs are provided by prior arrangement).
7. Music and performance at participant booths must be approved by the Planning Committee.
8. All participants are responsible for their own set-up, security, sales, and equipment. The college will provide a limited number of tables, chairs, and other utilities on a case by case basis.
9. LumaFest celebration will be held rain or shine. In the event of rain, booths may be relocated under the eves of adjacent buildings. Booths that are relocated will be limited to a 10' x 10' space and no canopies or tarps will be allowed. Please plan accordingly.
Concessions
1. Those wanting to sell concessions should submit their request on the participant form.
2. All concessions sold at LumaFest must be approved by the Planning Committee on a case by case basis.
a. Items for sale should be family friendly. Item being sold may not be illegal, libelous, or slanderous, and must conform to SRJC Standards of Conduct Guidelines. The Planning Committee reserves the right to prohibit selling items it deems inappropriate.
3. High risk foods may not be sold at club or department booths. These are foods that must be refrigerated or cooked at a certain temperature so that harmful bacteria or other toxic microorganisms can develop. Alternatively, booths may sell low risk foods that are unlikely to grow harmful bacteria or other toxic microorganisms when stored at room temperature.
4. Concessions booths must have either a District Account, Foundation Account, or a Club Trust Account. for receipt of sales, and must follow all district guidelines and state educational code procedures regarding sales tax, use of monies, and accounting practices. Groups that do not have access to such an account may be required to participate as a Vendor.
5. Concessions booths may sell items made by student or faculty as part of an instructional program or club activity (i.e., plants, ceramics, art, floral arrangements) at El Día de los Muertos as long as all proceeds benefit a District, Foundation, or Club Trust account.
a. If proceeds from the sale will go to individual students, staff, or faculty members, those individuals are required to apply as a Craft Vendor and file the appropriate application and application fee.
6. Salespeople are to remain within the confines of the sales space allowed and may not solicit in other areas.
7. The Planning Committee recommends that the prices for drinks not exceed $4 each for specialty drinks and $2 for soft drinks and water.
8. Participants that do not comply with the policies and/or the approved application will be asked to leave.
Vendors and Food Trucks
1. Those wanting to participate as a vendor or food truck should submit their request on the participant form. All vendors and food trucks must comply with Concessions Policies & Procedures.
2. All vendors and food trucks must be fully licensed and permitted to operate in Sonoma County.
3. Craft vendors are responsible for their own set up, security, sales, and equipment.
a. Crafts must be the creation of the applicant, and must be approved by the Committee.
b. SRJC is not responsible for any personal injuries, property damage, or loss.
By submitting your event application, you indicate that your group understands and agrees to comply with these policies and procedures. Thank you for your participation and cooperation.